We're Hiring a Legal Assistant!

ABOUT THE JOB

Wyoming Immigrant Advocacy Project is seeking a full-time Legal Assistant to join our growing team. Reporting to the Legal Director, the Legal Assistant will support WIAP’s programmatic work to provide free and low-cost legal advice and representation to Teton area immigrants, including administrative duties, interfacing with clients, conducting research, drafting correspondence, and additional tasks as required. Salary is $70,000 annually with insurance benefits, SIMPLE IRA retirement plan, and generous PTO.

RESPONSIBILITIES

• Communicate courteously and thoughtfully with clients in both English and Spanish
• Anticipate client needs and prepare ahead of time to be responsive to client questions and concerns
• Schedule appointments, hearings, and deadlines accurately, keeping attorneys well-informed of upcoming commitments and responsibilities
• Document all case activity with clear, concise case notes
• Manage case intake process under the instruction of the Legal Director
• Draft, proofread, and file, by email, fax, and/or mail, correspondence and legal documents in English and Spanish
• Copy, scan, and file incoming case notices and correspondence
• Coordinate paperwork for attorney review and case preparation, including affidavits and documentary evidence
• Translate documents between English and Spanish
• Research points of contact, procedures for evidence collection, filing requirements, and additional information for purposes of preparing immigration applications for filing
• Contact local government agencies and other third parties and track follow-up tasks
• Work with attorney and Executive Director to coordinate and schedule community outreach events
• Process mail, email, and voicemails efficiently, accurately, and promptly
• Manage legal documents and client information in strict confidence
• Prioritize conflicting needs, handle matters proactively and expeditiously, effectively manage deadlines, and follow through on projects
• Make arrangements for attorney travel
• Support organizational communications efforts, including social media posts, newsletters, mailings, and website management
• Ensure office is tidy and supplies are stocked
• Assist Executive Director and CPAs with client billing and expense payment and reconciliation as needed
• Help to implement and maintain functional office processes, program operations, databases and other software
• Additional duties as assigned

MINIMUM QUALIFICATIONS

• Verbal fluency in English and Spanish
• Strong writing skills in English and Spanish, and ability to accurately translate written materials
• Superior attention to detail and ability to execute tasks precisely and accurately
• Energetic, organized, and able to work on multiple projects at the same time while meeting deadlines effectively
• Strong interpersonal skills and ability to professionally represent the organization to clients, donors, and colleagues
• Computer literacy, including proficiency in Microsoft Office
• Ability to work independently and maintain strict confidentiality
• Awareness of and sensitivity to challenges associated with working with low-income and limited-English-proficient clients
• Demonstrated commitment to immigrant rights
• Administrative work experience preferred

ABOUT WIAP

We value a diverse staff and an inclusive culture. WIAP encourages applications from all qualified individuals without regard to race, color, religion, gender identity or expression, sexual orientation, age, national origin, marital status, citizenship, disability, or veteran status.

Position is open until filled, and interviews will be conducted on a rolling basis. Please send cover letter, resume, and references to rosie@wyomingiap.org